Moving out of state is no small task, and the process can be both exciting and overwhelming. With all of the logistics involved, one of the most important decisions you have to make is hiring the right moving company.
Out of state moving companies like My Movers Inc are equipped to handle long-distance moves, but choosing the wrong one can lead to significant issues, from unexpected costs to lost belongings. To help you avoid some of the most common pitfalls, we’ve compiled a list of mistakes to watch out for when hiring out of state moving companies.
1. Not Researching the Company Thoroughly
One of the biggest mistakes people make when hiring out of state movers is not conducting thorough research. It’s easy to be swayed by flashy advertisements or cheap quotes, but it’s crucial to dig deeper. Reputable out of state moving companies should have a valid USDOT number, which you can verify on the Federal Motor Carrier Safety Administration (FMCSA) website. This number indicates that they comply with federal regulations for interstate moves.
Checking online reviews is also essential. Sites like Google Reviews, Yelp, and the Better Business Bureau (BBB) offer insights into the experiences of past customers. Pay attention to both positive and negative reviews, as well as the company’s responses to complaints. You can also ask the moving company for references. Talking to past clients can give you a good idea of what to expect.
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2. Choosing the Cheapest Option Without Considering Quality
While finding affordable movers is important, choosing the cheapest option without considering quality can lead to numerous problems. A quote that is significantly lower than others may indicate hidden fees or unreliable service. Some rogue movers offer lowball quotes to lure customers in and then demand more money once your belongings are loaded onto the truck.
It’s important to get multiple quotes and make sure they cover the same services. If one estimate stands out as much cheaper than the rest, ask questions to understand why. The cheapest out of state moving companies might not include crucial services, such as insurance, packing materials, or even transportation for certain items. The goal is to find a balance between affordability and quality.
3. Not Getting a Written Estimate
Another common mistake is not getting a written estimate. Verbal quotes can lead to misunderstandings and unexpected costs. Always ask for a detailed, written estimate that includes all services and potential fees. This way, you know exactly what you’re paying for, and the moving company is held accountable for the price they’ve quoted.
A reputable moving company should be transparent and provide an in-home or virtual assessment to give you a more accurate estimate. Be wary of companies that are unwilling to provide written documentation or insist on only giving estimates over the phone.
4. Overlooking Insurance Options
Moving long distances means that your belongings are more exposed to potential damage or loss. One of the key mistakes people make is not understanding the insurance options offered by the moving company. Out of state moving companies are required to provide basic liability coverage, called Released Value Protection, but this only covers items at a rate of 60 cents per pound per item—far below the actual value of most belongings.
If you’re moving valuable items, consider purchasing Full Value Protection, which offers more comprehensive coverage. This ensures that your items are either repaired, replaced, or reimbursed at their current market value if something goes wrong. Talk to your mover about the different coverage options and decide which one best suits your needs.
5. Not Asking About Hidden Fees
The initial quote you receive from a moving company might not include all the potential costs involved in your move. Not asking about hidden fees can lead to unpleasant surprises on moving day. Make sure to ask about additional charges for stairs, elevators, long carries, packing supplies, or storage services. Get clarity on any potential extra costs before you sign a contract.
A reputable moving company will be upfront about all potential fees, but it’s always good to double-check and ask specific questions. Make sure all charges are clearly outlined in your written estimate, and avoid companies that are vague about pricing.
6. Failing to Declutter Before Getting Quotes
The cost of hiring out of state moving companies is often influenced by the volume and weight of your belongings. A common mistake is failing to declutter before getting quotes from movers. The more items you have, the higher the cost of your move. Taking the time to declutter before obtaining estimates can result in a more accurate and potentially lower quote.
Go through each room and decide what you truly need to bring with you to your new home. Sell, donate, or dispose of items you no longer need. Not only will this reduce your moving cost, but it will also make settling into your new home much easier.
7. Ignoring the Fine Print of the Contract
Moving contracts can be lengthy and filled with legal jargon, but it’s crucial to read and understand the fine print before signing. Ignoring the details of a contract can lead to unexpected costs, misunderstandings, or issues with the service provided. Make sure the contract includes all agreed-upon services, dates, and costs, and that it reflects everything you discussed with the moving company.
Pay close attention to the cancellation policy and any clauses regarding liability for lost or damaged items. If anything in the contract is unclear, ask questions until you’re fully comfortable with the terms. A trustworthy moving company will be happy to explain any part of the contract that you find confusing.
8. Not Verifying the Company’s Credentials
Another mistake people often make is failing to verify a moving company’s credentials. Out of state moving companies are required to be registered with the FMCSA and have a valid USDOT number. This number should be prominently displayed on their website, trucks, and marketing materials. Use the FMCSA website to verify the company’s registration and check for any complaints or safety violations.
Also, look for affiliations with reputable moving associations, such as the American Moving & Storage Association (AMSA). These affiliations indicate that the company adheres to certain standards and follows industry best practices.
9. Not Planning the Timing of Your Move
The timing of your move can significantly affect the cost and availability of out of state moving companies. Moving during peak season (usually summer months, weekends, and the beginning or end of the month) can lead to higher rates and limited availability. A common mistake is not considering this when planning your move.
If possible, aim to schedule your move during the off-season or mid-week when rates are often lower. Moving companies may offer discounts for off-peak moves, which can help you save money without compromising on service quality.
10. Failing to Communicate Special Requirements
Every move is unique, and failing to communicate special requirements can lead to complications on moving day. If you have particularly heavy or valuable items, narrow staircases, or limited parking space at either your current or new home, make sure to inform your moving company in advance. This helps them prepare adequately and ensures that there are no unexpected challenges that could lead to delays or extra costs.
Additionally, if you need temporary storage or specific packing materials for fragile items, communicate these needs clearly when booking your move. The more information your movers have, the better they can serve you and the smoother your move will be.
Conclusion: Hiring the Right Out of State Moving Company
Avoiding these common mistakes can make all the difference in having a smooth, stress-free out of state move. Thorough research, careful planning, and clear communication are key to choosing the right out of state moving company. Don’t let a lack of preparation or attention to detail lead to unnecessary stress or costs.
If you’re planning an out of state move and want to avoid these common pitfalls, My Movers Inc is here to help. We pride ourselves on transparency, reliability, and customer satisfaction. Contact us today for a quote, and let us take the stress out of your move.
